CAMP POLICIES & PROCEDURES

REGISTRATION & PAYMENT  
Online pre-registration is required for all camp programs.  In an effort to make the camp experience as positive as possible for your child, staff and other campers, please be as detailed and as honest as possible in describing any medical or behavioral issues that your child possesses during the registration process.  Per our NH State camp license requirements, you must also submit your child’s immunization records, doctor’s authorization and proof of a physical within the last 2 years BEFORE camp starts (most doctors are familiar with this request and usually have a form they can easily produce for you!). All medical and other personal information is kept strictly confidential.

We prefer payment by check (payable to “Prescott Farm”) or cash, but can also accept Visa, MasterCard & Discover. Partial and full scholarships may be available—see next page for details. A $50/week ($25/week for Pre-K Pioneers) non-refundable deposit is required at the time registration forms are submitted, except in the case of scholarship requests (due by 4/30/17). The deposit and all paperwork are due at least 5 business days prior to the Monday of that week of camp (if not before), unless you have pre-arranged an extended payment plan. Your child’s space may be jeopardized if we have not received the paperwork and payment we need by the deadline. It is very important that we have all of your information and payment in a timely fashion because without it, our planning and preparations become extremely difficult—we need adequate time to hire appropriate numbers of staff, plan activities and review your child’s heath forms and camper profile before camp starts.

If you must cancel your registration, we ask that you give us as much notice as possible.  If you cancel up to 5 business days before the program start date, you will be refunded the fees you have paid, minus the non-refundable deposit.   No refunds will be made in the case of “no shows,” late arrivals, early withdrawals, or camp dismissals due to misconduct. If Prescott Farm must cancel the program for whatever reason (bad weather, low enrollment, etc.), participants who have already paid will be offered the option of a credit toward a future program or a full refund including the deposit.

SCHOLARSHIPS
Prescott Farm believes that every child deserves the chance to experience environmental education. Our Scholarship Fund, supported by many generous community organizations and individuals, is designed to help families who would not otherwise be able to attend our camp. Requests for assistance to pay for up to one full week of camp are considered. Please fill out the Scholarship Request form on our website.  The scholarship request deadline for summer camp is 4/30/17.

EXTENDED CARE          
Extended care is available in the morning from 8:00-8:45am for a flat rate of $6 per day and in the afternoon from 4:15-5:30 for a flat rate of $10 per day.  Extended care is NOT an extension of camp activities.

CLOTHING AND GEAR
Comfortable campers are happy campers.  The weather in New England is notoriously difficult to predict.  Improperly dressed children will likely be uncomfortable and miss out on opportunities for adventure.  All camp   programs at Prescott Farm entail spending extensive time in the outdoors, so please prepare your children for the weather extremes when you are helping them dress.  Summertime average temperatures for our area range from 55-80F, with high temps reaching well into the 90s, and we always expect a little rain.  Please pack an extra set of clothes (especially socks!) and be sure to send them with a hat and appropriate footwear (no crocs, sandals, or open-toed shoes).  Rubber boots are not required, but good to have on hand, as well, in case our adventures lead us through the mud.

DISCIPLINE
Here at Prescott Farm we use the positive techniques of guidance, including logical or natural consequences applied in problem situations, redirection of children to more acceptable behavior, anticipation of and elimination of potential problems and encouragement of appropriate behavior rather than comparison, competition or criticism. We do not wish to be overly focused on rules, so in that vein we try and keep it as simple as possible.  Staff members encourage children to solve problems rather than imposing solutions and help children to recognize and respect one another’s feelings. Counselors encourage pro-social behavior such as cooperation, helping, taking turns and constructive verbal communication to solve problems. The goal is to help children internalize rules and become self-directed in their behavior.  We begin each week with a “mini” orientation with our campers, during which they are introduced to our “Three Rules.”  We have a short activity where campers have the opportunity to discuss inappropriate behaviors and how to avoid them.   We believe that any questions regarding behavior can be answered by these three rules.

They are:
1.  Make Safe Choices
This pertains to campers’ physical safety such as not wandering off without first speaking to a counselor. Not throwing sticks or rocks, or climbing trees, etc.

2.  Be Nice to Others
We ask our campers to treat each other, and our staff with respect. We also ask campers to keep their hands and feet to themselves, and to respect each other’s and our staff’s personal space. Campers are expected to participate in activities and programs that are prepared for them by our staff.  We do not take bullying lightly.  We refer to the definition of bullying from stopbullying.gov, which describes bullying as:

  • An Imbalance of Power: Kids who bully use their power—such as physical strength, access to embarrassing information, or popularity—to control or harm others. Power imbalances can change over time and in different situations, even if they involve the same people.
  • Repetition: Bullying behaviors happen more than once or have the potential to happen more than once.

3.  Take Care of the Building and Environment
Campers are asked to pick up after themselves and to carry home their personal trash. Willful destruction of property is not tolerated.  We work with our campers to teach them about the importance of all sorts of living things, and that life in its many forms should be respected (other than mosquitoes and ticks, of course.)

When behavioral issues arise and our counselors are not able to deal with them using the above-mentioned methods, or if there are repetitive issues that the camper cannot seem to correct on their own, a counselor may issue the camper a behavioral token.  This will not be done in front of other campers because we do not believe in using group pressure, or humiliation to correct behavior.  They will be told that they have to personally give the token to our Director along with an explanation of why it was received.  It is at our Director’s discretion as to how to deal with the situation, but we have found that usually a discussion, and subsequent check-ins are all that are required to remedy the situation.  If a second token is issued to a child   within a week, or if our Director notes a pattern of negative behaviors over the course of the program, the child’s parent/guardian may be asked to come in for a meeting.  Prescott Farm reserves the right to dismiss a child for egregious violations of our policy, or consistent behavior that makes it difficult or impossible for the staff to meet his/her needs and/or the needs of other children in the group. This will occur without a refund (or portion thereof) or credit towards a future program. This will occur only after parent/staff discussion has occurred.


OTHER

Please bring a backpack, a water bottle or two, snacks and a healthy lunch (lunch for Questers & LITs only).  Please use cooler packs in your child’s lunchbox if food must be kept cold. There is no microwave available. Please DO NOT bring trading cards, electronic devices or other distracting toys as they will be confiscated and returned to parents.